The Brookdale Hospital Medical Center

  • ADMINISTRATIVE SUPERVISOR

    Job Locations US-NY-Brooklyn
    Posted Date 6 months ago(7/30/2018 10:16 AM)
    Job ID
    2018-4566
    # of Openings
    1
    Department
    B0610-1551-SC-LINDEN BLVD
    Shift
    Day
    Type
    Full-Time
  • Overview

    Supports and is responsible for the daily administrative operations for a division or program.  Coordinate administrative functions within assigned department or areas.  Supervises all non-clinical personnel, maintains accurate and current files on all department budgets, capital equipment requests and programs related to operational issues.  Support revenue cycle functions, Quality and Service Excellence initiatives

    Responsibilities

    • Supervise the clerical staff in the department to include assisting in the hiring, training, discipline and performance management processes.
    • Coordinate projects such as space allocation, procurement, data planning, scheduling and budget tracking and bill payment. Assist in the preparation and monitoring of annual budgets.
    • Perform a variety of clerical and administrative activities in the department that are complex, require confidentiality and diplomacy to address.
    • Prepare report and document for area assigned and present and review findings with senior manager for department.
    • Oversee scheduling (vacation, holidays) and ensures adequate coverage at all times. Performs related personnel functions and time keeping responsibilities.
    • Answer questions that might arise when dealing with patients, physicians, customers or employees or any matters regarding the department/division/function.
    • Assist in maintaining current library of policies and procedures. 
    • Maintains and updates division manuals, as necessary
    • Maintain confidential files.
    • Oversee the review of inventory items, supplies and submit orders to replenish supplies.
    • Performs other related duties, as required.

     

     

    Qualifications

    Education:

    • High school diploma or equivalency required.  Bachelor’s degree preferred.
    • Secretarial School graduate and degree may substitute for experience. 

    Experience:

    • Minimum of three years secretarial and/or clerical experience, preferably in Health Care or Hospital.

    Knowledge and Skills:

    • Ability to fully utilize BHMC’s electronic record systems, equipment and other healthcare and billing systems relevant to this position.
    • Computer literacy and knowledge of Microsoft Office modules required.
    • Good math and project management skills.
    • Some prior supervisory experience preferred. 
    • Experience managing budgets, bill payment and record keeping preferred.

     

     

    Physical Requirements:

    • Position requires prolonged periods of standing, reaching, walking throughout the working day.

     

     

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of The Brookdale Hospital Medical Center.

     

    BHMC is an equal opportunity employer, it is our policy to provide equal opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, marital status, military status, age, gender, sexual orientation, disability or handicap or other characteristics protected by applicable federal, state, or local laws.

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